Purchasing Agent

100% On-Site Position. 

POSITION SUMMARY

Under the direction of the Purchasing Manager, the Purchasing Agent is responsible for the procurement of a variety of goods and services on a complex and technical level consistent with STRC policies and procedures.

KEY RESPONSIBILITIES / DUTIES

1. Promote and support a culture of excellence at Spokane Tribe Resort & Casino by modeling STRC values, delivering exceptional guest service, and upholding the highest standards of professionalism and ethics.
2. Provide exceptional guest service throughout all interactions.
3. Ensure compliance with all applicable gaming regulations, internal controls, and departmental policies, including requirements of the Gaming Commission and applicable state and federal authorities.
4. Review, approve, and process purchase requests for goods and services; issue purchase orders; and maintain vendor information and product pricing in the sanctioned materials management system, ensuring compliance with purchasing procedures, the vendor licensing process, and user requirements.
5. Plan and carry out procurement activities to ensure prompt placement of orders for materials, supplies, equipment, and related items in the required quantity, when and where needed; select and maintain sources of supply using progressive purchasing techniques and methods.
6. Research and prepare written bids and proposal requests (RFP and RFQ), negotiate prices, analyze bid responses, prepare supporting spreadsheets, comparisons, recommendations, and justifications, and assist in bid openings.
7. Prepare procurement contracts and stocking agreements for review by the Purchasing Manager before execution, and execute all properly authorized purchase orders in a timely manner.
8. Communicate and interact with vendors and departments regarding procurement procedures and order status; discuss defective or unacceptable goods or services with receiving, users, and vendors to determine root cause and take corrective action.
9. Process claims with vendors for damaged materials, monitor invoices for accuracy, reconcile invoice price and quantity discrepancies with accounts payable, and obtain vendor credits as appropriate.
10. Participate in monthly inventory counts, ensuring accurate tracking and strict adherence to established inventory management protocols; expedite shipping and deliveries and monitor usage, inconsistencies, price changes, and vendor backorders.
11. Maintain records in accordance with established policies, procedures, and audit guidelines (items or services purchased, costs, delivery, quality or performance, and inventories); review system documents for accuracy and completeness; and evaluate, monitor, and document vendor performance, pricing, and quality.
12. Monitor monthly dollar amounts spent with unlicensed vendors to prevent compact and compliance violations; prepare and distribute vendor reports to managers and administration under the direction of the Purchasing Manager; and maintain familiarity with UCC regulations as they pertain to the purchasing function.
13. Demonstrate dependability and reliability by maintaining regular, punctual attendance and consistently fulfilling assigned shifts and responsibilities.
14. Create, maintain, and facilitate a positive and safe work environment; promote healthy team member relations and report concerns to appropriate personnel.
15. Perform other duties as assigned.

POSITION QUALIFICATIONS

Education & Experience

• High school diploma or GED. A college degree or an equivalent combination of higher education with purchasing experience may be considered.
• Three (3) years of purchasing experience. Experience in a hospitality or casino environment is preferred.
• Working knowledge and experience with Agilysys SWS or a similar materials management system.
• Broad knowledge of all facets of gaming and related operational activities, preferred.
• Proficient knowledge and experience in accounting processes.
• Willing and available to work varied schedules, including nights, weekends, holidays, and special events

Skills, Abilities & Competencies

• Advanced-level skills and knowledge in Microsoft Office Suite applications.
• Demonstrated proficiency with a 10-key calculator and computer keyboard.
• Excellent verbal and written communication skills.
• Ability to negotiate terms and reach outcomes that maximize STRC resources while gaining the support of all parties.
• Ability to organize and direct a project to completion and complete assigned tasks in stressful situations under deadlines.
• Communicate effectively with guests, team members, and external contacts. Read, write, and speak English fluently.
• High level of integrity, discretion, and commitment to confidentiality.
• Maintain a positive, professional, and productive demeanor.
• Move efficiently throughout the work area.

Obtain and maintain a valid Gaming License